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Attendance Management

Attendance by admin & other users

1. Users can add their own attendance, admin can add the attendance of every user.
2. Attendance fields for admin: Employee, Date, Ip address(auto get the user’s IP address), note, clock_in_time, clock_out_time.
3. Attendance by non-admin users: Users can add their own attendance by clicking on the “Clock In” button present in the top navigation bar and clock-in adding a note. And click on the “Clock Out” button before leaving the workplace for checkout and adding a clock-out note.
4. Total work hours will be displayed when the admin selects a particular user and it is always visible to a non-admin user.
5. If the admin wants to add attendance for users & don’t want the user to add their attendance then it can be disabled by unchecking “Allow users to enter their own attendance”

How can users add their own attendance:

Enable the “Allow users to enter their own attendance” in the User Management > Roles for that particular user.

Log in with that particular user’s login details.

In the attendance tab, the user can now clock-in and clock-out, thus marking their own attendance.

Grace Time:

1. Grace time is useful for fixed shifts.
2. Grace before check-in: Is additional time that is not counted as overtime. Meaning if Grace before check-in is defined as 30Min & a shift starts ar 11 AM, then even if someone check-in at 10.30 AM it’ll not be considered as early check-in
3. Grace after check-in: Similar to before, this is time that is not considered as late even after checking at late. If Grace after check-in is 30 Min, then doing a check-in at 11:30 AM will allowed.
4. Grace before checkout/Grace after checkout: Same as above 3 & 4, but this applies to check out timing.

Getting the user’s location in attendance:

When a user/employee clock’s-in the system can save the user’s location from which he/she has put attendance.

1. Enabling Location:
   1. Go to HRM -> Settings -> Attendance Tab.
   2. Check the “Is Location Required?” checkbox & save it.